With emerging technology, many youth programs are opting to move to an online or a virtual format. Virtual youth programs follow the same registration process and requirements as in-person programs.
Virtual programs still require:
- a registration form submission at least 30 days in advance of the program start date,
- background checks,
- a signed code of conduct,
- and the parental release waiver form.
However, there are some differences between in-person and virtual youth programs. Below are additional requirements or changes when hosting a virtual youth program.
- Rule of Three- There must always be at least two adults on any and all communications with a minor.
- There will always be a minimum of three individuals on all communications: at least two adults and at least one minor.
- Communications encompasses all forms of communications with a minor including, but not limited to, email and videoconference.
- Georgia Tech Approved Platforms- The youth program must use a platform or software that has been approved by the Institute.
- Virtual Staff and Volunteer Code of Conduct- Because of some of the differences between hosting a program in-person versus online, there is a separate Code of Conduct that is specific for virtual programs. Programs should have all employees and volunteers print and sign the Code of Conduct here.
- Virtual Participant Code of Conduct- Because managing youth over a virtual setting presents its own list of challenges, there is a Code of Conduct specifically for participants and parents/guardians to ensure that the participant is behaving in an appropriate manner online and that the parent or guardian is giving the participant a space and opportunity to engage in the program. Programs should have the participant is his/her parent or guardian sign the Code of Conduct here.
- American Camp Association Best Practices
- American Camp Association Considerations For Virtual Programs
- American Camp Association Virtual Safety and Privacy Resources
- Redwoods Guidelines for Virtual Youth Programs