Georgia Tech Forms
University System of Georgia
Third-Party Youth Programs

Third-party youth programs that use Georgia Tech facilities must sign a Facilities Use Agreement / License Agreement contractually agreeing to comply with Georgia Tech policy requirements for background checks and training of program employees and volunteers, and must demonstrate that they have minimum insurance requirements.

Contact Legal Affairs ( and Insurance and Claims Management ( before executing a license agreement with a third-party youth program:

Records Retention

Georgia Tech individuals or units sponsoring youth programs or activities are responsible for keeping documentation about their program/activity, employees, volunteers, and youth participants, and retaining the documentation for the proper records retention period – until 3 years after youth participants reach the age of 18. These documents may include: applications, enrollment records, lists of attendees, parental consent forms, staff/volunteer records, and activity records.

Georgia Tech Youth Programs should transfer records annually to Georgia Tech Library Archives to keep for records retention period: